Almost every aspect of a typical user’s job revolves around incoming and outgoing email and referencing existing email. Consequently, when email administrators and IT management meet to discuss their future plans, the subjects of eDiscovery and email archiving are common topics.

The Essential Series: Operations Benefits of Email Archiving highlights the principal advantages of an email archive system implementation:

• Email archiving is the best way to meet eDiscovery requirements as well as ensure that the organization remains compliant with applicable laws and regulations.
• An archive system allows for the eradication of PST files; doing so will help ensure compliance, ease email access for users, and decrease storage requirements for local hard disk drives.
• An email archiving system can aid disaster recovery by reducing the amount of data on the production mail server, reducing the time required to recover data, and improving the efficiency of data recovery

Article 1: The Benefits of Meeting eDiscovery Requirements
The first article of this new series illustrates that by implementing an email archival system, you can immediately help reduce your Exchange Server’s storage requirements by a significant amount. Reducing the total size of Exchange Server databases will improve database engine performance, reduce the time necessary for backups, and reduce the time that nightly online maintenance requires to complete. In addition, the article explores how email archival systems continue to add value by providing authorized users the ability to search and discover requested content across the entire archive – aiding efforts to remain compliant with local, state, federal, and international laws that govern information retention.

Article 2: Eradicating PST Files from Your Network
Eliminating your PSTs will not only reduce Help desk calls but also aid with an organization’s compliance and discovery requirements, simplify users’ access to older email, and reduce the storage burden on home folders or local hard disk drives. This second article explores the disadvantages of using PSTs, ways to incorporate existing PST files into an email archiving system, and methods for blocking future PST file usage.

Article 3: Reducing the Time Required for Data Recovery
As email has taken over as one of the most prolific applications in business use, the requirement to provide higher availability and improved disaster recovery solutions has become a high priority. A mail server outage cannot be tolerated. Email archival systems aid data recoverability and disaster recovery to address the mission-critical need for business access to email. The final article in this series reveals some of the hidden benefits of email archiving from the perspective of data and disaster recovery.

Access to this expert publication is offered at no charge to readers. Available articles may be downloaded in PDF format.

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